Office Manager at Six & Flow

A quick message to recruiters

As much as we love the recruiters out there, and by gosh I bet you “have some great candidates to send” our way… This one isn’t for you. 

Right now, we want to find our own new addition. It just makes it feel like we’ve really put the effort in… Know what we mean? More fulfilling if you will, if we do it ourselves. It’s not you, it’s us. When and if we do decide to go out to recruiters, we already have several relationships with agencies in place. If you’re not already one of them, then we don’t need you, sorry.




Job Description

We are looking for an Office Manager to join our growth agency.  This role can be split into 3 key parts: Office Administrator, HR support and Finance Support, each as valued and important as the other. Although we are looking for someone who can provide traditional support, we also want someone who wants to be more involved in the business as a whole. We are a rapidly growing business so we need someone proactive, keen on problem-solving and always one step ahead.

This role will be involved in monitoring day-to-day business operations, interacting with external partners and suppliers, improving business and employee performance, and analysing financial data. This role will deal with clients, produce financial reports, and track business expenses. Preparing financial reports where needed for annual budgets, scheduling expenditures and analysing variances. Maintaining office efficiency by planning and implementing new office systems, layouts, and equipment procurement. This role will support the Ops Director with help on staff recruitment, selection criteria, on-boarding, and training employees. 

 

Key responsibilities:

Office Administrator 

  • Booking travel & events (meeting rooms, spaces, speakers, travel etc)
  • Insurance
  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
  • Ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs
  • Booking in podcast activities
  • Process staff expenses
  • Managing CharlieHR and holiday requests
  • Help create a studio environment that all staff want to be in
  • Contribute to writing our company handbook

Finance Support

  • Credit control
  • Invoicing, credit notes, statements - XERO
  • Checking clients accounts and making sure accounts are reconciled correctly
  • Keep Float up to date
  • Support on databox reports
  • Updating and managing forecast sheet
  • Compiling and managing weekly Ops report (cashflow, money owed, money owing, sales pipeline etc)

HR Support

  • Recruitment support - booking interviews and candidate pool
  • Team engagement
  • Health and well being

 

Ideally you'll have: 

  • Excellent attention to detail
  • Positive Attitude
  • Ability to multi-task, prioritise, and manage time effectively
  • Motivation, drive and a self-starting attitude
  • Work as part of a great team
  • To not be a dickhead

 

Benefits:

  • Working in a rapidly growing, playful business
  • Working within a client-centric agency
  • Yearly conference budget
  • Yearly training budget
  • Gym membership
  • Flexi-time
  • Quarterly performance-based bonus
  • Cakes, beers/wine and dogs.

 

Interested?

Email your CV, a covering letter, flowers, chocolates or other such “enticers” to careers@sixandflow.com or just fill in the form below.




Let us know you're interested