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DATA RETENTION POLICY

Data is at the heart of what we do, and it's important that it remains compliant, useful and safe.

Below outlines our retention schedules. Once time periods have passed, data is securely removed from our systems or access revoked.

Business Function

Record Class Name

Record Class Code

Retention Period

Administration

      
  Departmental Administration ADM100 6 Years
  Internal Services ADM105 3 Years
  Records Destruction Certification ADM110 10 Years
  Reference Materials ADM115 1 Year

Audit

      
  External Financial Audits AUD100 10 Years
  Internal Financial Audits AUD105 3 Years
  Training Attendance and Certification AUD115 3 Years

Compliance

      
  Governmental Compliance and Reporting COM100 5 Years
  General Policies, Programs, and Procedures COM105 10+ Years
  Records Destruction Certification ADM110 10 Years

Finance

      
  Acquisitions and Divestments FIN100 10 Years
  Bank Account Set-up and Management FIN105 6+ Years
  Bank Transcations and Account Reconciliations FIN110 6 Years
  Budgets and Financial Forecasting FIN115 1+ Years
  Customer Credit and Financing FIN120 6+ Years
  External Financial Audit AUD120 10 Years
  Financial Statements FIN125 10 Years
  Investment Management FIN130 6+ Years
  Strategic Business and Planning FIN135 6+ Years

Human Resources

      
  Benefit Enrollment and Participation HRE100 6+ Years
  Benefit Plan Administration HRE105 6+ Years
  Compensation Planning HRE110 6 Years
  Employee Medical Records HRE115 Indefinitely
  Employee Recruitment and Selection HRE120 3 Years
  Equal Employment Opportunity HRE125 6 Years
  Training and Development Programs HRE130 3+ Years

IT

      
  Application Documentation ISY100 6+ Years
  Information Systems Administration ISY105 6+ Years

Legal

      
  Component Violations LEG100 6 Years
  Copyrights, Trademarks, and Patents LEG110 6 Years
  Equal Employment Opportunity HRE125 6 Years
  Licenses, Permits, and Certifications LEG120 3+ Years
  Litigations and Claims LEG125 6+Years

Tax

      
  Annual Report & Franchise Tax Returns & Work Papers TAX100 Indefinitely
  VAT Tax Returns TAX105 Indefinitely
  Foreign Tax TAX110 Indefinitely
  Miscellaneous Payroll Tax Returns TAX115 6 Years
  State and Local Tax Records TAX120 10 Years
  Tax Accounting TAX125 1+ Years
  Tax Audits and Appeals TAX130 Indefinitely
  Tax Planning and Forecasting TAX135 10 Years

Marketing

      
  Freely consented data MAR100 2 years
  Legitimate Interest MAR105 2 years
  Purchasd data MAR110 1+ years
  Performance of contract MAR115 2+ years

Client Data

      
  All data CLI100 6 months / life of project